Proposals & Estimating Coordinator
- CRS
- 21/10/2026
- Calgary, AB, Canada
Centurion Canada Ltd. is an integrated rental and services supplier for drilling, completions, facilities, pipelines, forestry, construction, and government sectors across Western Canada. Our equipment and services include cranes, track hoe packages, wastewater and water management, power and lighting, combination units, remote security and communications, work camps/wellsite accommodations, and heavy equipment. We deliver industry leading customer service that is backed by a strong safety culture and exceptional staff.
We are seeking a detail-oriented and highly organized Proposals & Estimating Coordinator to support the preparation, coordination, and submission of Requests for Proposals (RFPs), Requests for Quotations (RFQs), tenders, and customer quotations.
Working closely with Sales, Operations, and Management, this position is responsible for coordinating the bid and proposal process, gathering technical and commercial information, preparing accurate and professional submissions, and ensuring customer requirements and deadlines are consistently met.The successful candidate will demonstrate strong organizational skills, attention to detail, commercial awareness, and the ability to manage multiple priorities in a fast-paced environment. This is a full-time, permanent position.
Core Responsibilities:
- Coordinate the preparation, review, and submission of RFPs, RFQs, tenders, bids, and customer quotations.
- Review bid documents and customer requirements to identify submission deadlines, technical specifications, commercial terms, and required documentation.
- Collaborate with Sales, Operations, and other internal stakeholders to gather pricing, equipment specifications, labour requirements, and supporting information.
- Assist in preparing cost estimates, pricing schedules, and commercial quotations based on established pricing structures and operational input.
- Prepare, format, and assemble professional proposals, quotations, and tender packages that meet customer specifications.
- Maintain accurate records of bid opportunities, quotations, submissions, and outcomes, including tracking deadlines and follow-up activities.
- Coordinate clarification requests, addenda, revisions, and other communications throughout the bidding process.
- Ensure all proposals and quotations are complete, accurate, appropriately reviewed, and submitted within established deadlines.
- Maintain and update standardized proposal templates, pricing documents, customer information, and supporting materials.
- Monitor customer procurement portals and tender platforms to identify relevant opportunities and manage submission requirements.
- Support the review of customer contracts, purchase orders, and commercial documentation to identify discrepancies or items requiring clarification.
- Assist in tracking bid success rates, quotation activity, turnaround times, and other relevant performance indicators.
- Identify opportunities to improve proposal development processes, document management, and overall administrative efficiency.
- Perform other related duties as assigned to support commercial and operational objectives.
Qualifications:
- Post-secondary education in Business Administration, Commerce, or a related discipline is preferred; equivalent experience will be considered.
- Previous experience in proposal coordination, estimating, sales administration, tender management, or a related role is considered an asset.
- Experience within the oil and gas, industrial services, equipment rental, construction, or related sectors is preferred.
- Strong proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.
- Familiarity with RFP/RFQ processes, tender portals, and commercial quotation practices is an asset.
- Excellent communication, organizational, and time-management skills, with the ability to manage competing priorities and meet strict deadlines.
- Ability to handle confidential commercial and customer information with professionalism and discretion.
Why Join the Centurion Team?
- Competitive compensation relative to experience. Eligible to participate in annual bonus program.
- Opportunity to work in a hybrid or remote setting based on preference.
- Comprehensive health and dental benefits, plus health & wellness spending accounts ($500 each).
- Eligible for Centurion's GRSP program after 1 year.
- Plenty of opportunities to develop, learn new skills, and build your career.
- Recognition program based on years of service.
- Employee discounts with a variety of service providers including home & auto insurance, footwear & workwear, prescription safety glasses, fitness membership, and more.
- Gold-standard safety program.
- Referral bonus program.
- Opportunity to work with a high-performing team that values trust and autonomy.
Please submit your resume outlining your relevant experience below.